Archiving Workflow between a Local Repository and the National Archive Experiences from the DiVA Project

DiVA – Digitala vetenskapliga arkivet (DiVA Archive) – is a comprehensive description of a searchable archive containing the documents, which are published in an electronic format at Uppsala University in Sweden. The DiVA System, developed by the Electronic Publishing Centre at Uppsala University Library, makes it possible to reuse and enhance data originally entered by the author as the basis for creation of all metadata and the “digital master” for both the electronic and printed version of the document, to store these documents in the local depository (DiVA Archive), assign a persistent identifier (URN:NBN), checksum the file and to send a copy of the documents to the Royal Library, the National Library of Sweden, to deliver a deposit copy to the National Library Archive. This paper discuss the workflow which has been established between the DiVA archive and the Swedish National Library Archive to support long term preservation and future access to the digitally published documents and, more specifically, the significant role of URN:NBN (Uniform Resource Name:National Bibliographic Number) as an identifier in different parts of this process.